Attendance, Leave & Payroll Software for Companies and Schools

Tracking attendance, approving leave, and running payroll are daily operational tasks for almost every organization — whether it’s a company with shift-based staff or a school with both students and employees to manage.

For many organizations, this still means paper registers, spreadsheets, or disconnected tools that don’t talk to each other. A late correction in one place doesn’t update the payroll calculation. A leave request approved by a manager doesn’t automatically reflect in the attendance record. Payroll periods can be reopened and edited after they’ve already been paid.

Clockroll by SHEAT HUB is a web-based attendance, leave, and payroll system designed to close these gaps — for companies, schools, colleges, and training institutes.

What Is Clockroll?

Clockroll is attendance, leave, and payroll software that runs entirely in the browser — no installation required.

It combines shift-based attendance tracking, leave requests and approvals, salary structures, payroll calculation with a locked approval workflow, and branded payslips and reports in one system.

Clockroll is built for two kinds of organizations: companies that need to track staff attendance and run payroll, and schools, colleges, and training institutes that need to manage both student attendance and staff attendance and payroll side by side.

Why Manual Attendance & Payroll Tracking Becomes a Problem

Manual attendance and payroll processes can work when a team is small.

As headcount grows, the process usually starts to break down. A typical manual workflow might look like this:

1. Mark attendance on paper or in a spreadsheet.
2. Manually adjust for late arrivals, early departures, or missed punches.
3. Track leave requests over email, chat, or verbally.
4. Manually recalculate attendance totals at the end of the period.
5. Re-enter attendance data into a separate payroll spreadsheet.
6. Calculate overtime, bonuses, advances, and loan deductions by hand.
7. Generate payslips manually, often without consistent branding.
8. Re-open old attendance or payroll records if something looks wrong.

Doing this every pay cycle can consume hours of administrative time — and each manual step is a chance for a late arrival to be missed, a leave day to be miscounted, or a payroll figure to be entered incorrectly.

A locked, connected attendance and payroll system removes most of these repetitive, error-prone steps.

How Clockroll Helps Companies and Schools

Clockroll is built around one connected workflow: attendance feeds leave, leave feeds attendance, and locked attendance periods feed payroll.

Once a period is locked, historical attendance can’t be silently changed — protecting payroll accuracy after payslips have already gone out.

Shift-Based Attendance With a Full Audit Trail

• Check-in/out tracked against configured shifts, with automatic late and early-departure detection
• Every correction records who changed what, from what, to what, and why — nothing is silently overwritten
• Organization-wide holiday and weekly-off calendars that attendance respects automatically
• Locked attendance periods, so historical records can’t change once payroll has run against them
• Separate class-based attendance for students, distinct from staff attendance

Leave Requests & Approvals, Connected to Attendance

Employees and students request leave; the right manager or teacher approves or rejects it, with notifications either way.

Approved leave is reflected in attendance automatically, so a day off is never mistaken for an unexplained absence — and holidays and weekly offs are respected by both leave and attendance.

A Real Payroll Approval Workflow — Not a Spreadsheet

Payroll in Clockroll follows a real state machine, not an editable spreadsheet:

1. Calculate
2. Review
3. Approve
4. Lock
5. Mark paid

Locked payroll can’t be silently edited, and an exceptions view shows what needs attention before you approve a period.

• Configurable salary structures per employee, with full salary history preserved when it changes
• Overtime, bonuses, and commissions flow straight into the payroll calculation for the period they belong to
• Employee advances and loans tracked with capped, auditable repayment schedules
• Organization-wide payroll settings, changeable only by authorized roles

Branded Payslips & Reports

• Payslips generated as branded PDFs directly from a locked payroll record
• Filterable attendance, payroll, and leave summaries, exportable to CSV whenever you need them
• Student certificates generated with your own organization’s branding on the Pro plan

Built for Schools, Colleges & Training Institutes Too

Clockroll isn’t only for company teams. Schools, colleges, and training institutes can run the same attendance and payroll engine for staff, alongside a dedicated academic structure for students.

Academic Structure

Academic years, classes, and sections, with a single current academic year per organization.

Students & Guardians

Student records are linked to one or more guardians, with a designated primary contact for each student.

Departments, Designations, Branches & Sites

Organize staff and locations the way your institution actually works — whether that’s one campus or several sites under one organization.

Role-Based Access for Your Team

• Owner, Admin, HR Manager, Accountant, Supervisor, Teacher, and Team Member roles, each with a sensible default permission set
• Invite teammates by email; they join with the role you assign
• Team size, employee, and student counts are enforced against your plan automatically

Who Should Use Clockroll?

Companies

Track shift-based staff attendance, manage leave approvals, and run a real payroll approval workflow — from clock-in to payslip.

Schools & Colleges

Mark student attendance by class, manage academic structure and guardians, and run staff attendance and payroll in the same system.

Training Institutes

Manage instructor and staff attendance and payroll alongside student attendance, without juggling separate tools.

Multi-Branch Organizations

Organize departments, designations, branches, and sites the way your organization is actually structured.

Clockroll vs Manual Attendance & Payroll Tracking

Spreadsheets and paper registers are flexible, but they weren’t built to manage a full attendance-to-payroll workflow.

• Attendance corrections — Manual: silently overwritten. Clockroll: full audit trail of who changed what, from what, to what.
• Leave tracking — Manual: email or chat, easy to lose. Clockroll: requests and approvals connected directly to attendance.
• Payroll edits — Manual: editable at any time. Clockroll: locked once approved; can’t be silently changed.
• Payslips — Manual: manually formatted. Clockroll: branded PDFs generated from a locked payroll record.
• Reports — Manual: manually compiled. Clockroll: filterable, exportable to CSV.
• Access control — Manual: everyone sees everything. Clockroll: role-based access with sensible defaults.

Free Plan vs Pro Plan

Every Clockroll account starts on the Free plan.

Free Plan

• Up to 20 employees
• Up to 50 students
• 1 branch, 1 site
• 10 classes
• 100 notifications per month
• SHEAT HUB branding on documents

Pro Plan — $29/month

• Unlimited employees and students
• Unlimited team members
• 2,000 notifications per month
• Your own organization branding on documents and certificates

Frequently Asked Questions

What is Clockroll?

Clockroll is web-based attendance, leave, and payroll software for companies, schools, colleges, and training institutes.

Is Clockroll free to use?

Yes. Clockroll offers a Free plan for up to 20 employees and 50 students. A Pro plan is available for organizations that need unlimited people and their own branding.

Can Clockroll be used by schools and colleges?

Yes. Clockroll includes a dedicated academic structure for classes, sections, students, and guardians, alongside staff attendance and payroll.

Can attendance records be changed after the fact?

Corrections are always logged with a full audit trail. Once a period is locked for payroll, historical attendance can’t be silently changed.

Does Clockroll generate payslips?

Yes. Payslips are generated as branded PDFs directly from a locked payroll record.

Can I track leave and holidays?

Yes. Employees and students can request leave, managers and teachers approve or reject it, and organization-wide holiday and weekly-off calendars are respected automatically.

Does Clockroll work on mobile?

Yes. Clockroll works through a web browser on desktop, tablet, and mobile devices — no separate app to install.

Can I add my own branding to documents?

Yes, on the Pro plan. Payslips and student certificates can carry your own organization’s branding instead of SHEAT HUB’s.

Start Using Clockroll Today

If your organization still tracks attendance on paper or runs payroll from an editable spreadsheet, Clockroll gives you one connected system for attendance, leave, and payroll — built for companies, schools, colleges, and training institutes.

You can start on the Free plan and set up your organization without installing anything.